We, [the company Promedipharm GmbH]
together with our subsidiaries (hereinafter jointly: „the company“, „we“ or „us“) take the protection of your personal data seriously and would like to inform you at this point about data protection in our company.
Within the scope of our responsibility under data protection law, additional obligations have been imposed on us by the entry into force of the EU General Data Protection Regulation (Regulation (EU) 2016/679; hereinafter: „GDPR“ or „DS-GVO“) in order to ensure the protection of personal data of the person affected by a processing operation (hereinafter we also refer to you as „customer“, „user“, „you“, or „data subject“).
Insofar as we decide either alone or jointly with others on the purposes and means of data processing, this includes above all the obligation to inform you transparently about the nature, scope, purpose, duration and legal basis of the processing (cf. Articles 13 and 14 DS-GVO). With this declaration (hereinafter: „Data Protection Notice“), we inform you about the manner in which your personal data is processed by us.
Following the example of Art. 4 DS-GVO, this data protection notice is based on the following definitions:
2. Name and address of the controller
The controller of your personal data within the meaning of Art. 4 No. 7 DS-GVO is us:
represented by the managing director
Mr. Dr. Bernhard Hanke
Berliner Ring 89
Telephone: +49 6251 17740
Fax: +49 6251 177417
For further information on our company, please refer to the imprint details on our website Imprint.
3. Contact details of the data protection officer
(not applicable, as there is no legal obligation in the case of our company)
4. Legal basis for data processing
In principle, any processing of personal data is prohibited by law and is only permitted if the data processing falls under one of the following justifications:
For the processing operations carried out by us, we indicate below the applicable legal basis in each case. Processing may also be based on several legal bases.
5. Data deletion and storage period
For the processing operations carried out by us, we indicate below in each case how long the data will be stored by us and when it will be deleted or blocked. If no explicit storage period is specified below, your personal data will be deleted or blocked as soon as the purpose or legal basis for the storage no longer applies. In principle, your data will only be stored on our servers in Germany, subject to any transfer in accordance with the provisions in A.(7) and A.(8).
However, data may be stored beyond the specified time in the event of a (threatened) legal dispute with you or other legal proceedings, or if storage is required by statutory provisions to which we are subject as the responsible party (e.g. § 257 HGB, § 147 AO). If the storage period prescribed by the statutory provisions expires, the personal data will be blocked or deleted unless further storage by us is necessary and there is a legal basis for this.
6. Data security
We use appropriate technical and organizational security measures to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or against unauthorized access by third parties, taking into account the state of the art, the implementation costs and the nature, scope, context and purpose of the processing, as well as the existing risks of a data breach (including its probability and impact) for the data subject. Our security measures are continuously improved in line with technological developments.
We will be happy to provide you with more detailed information on request.
7. Cooperation with processors
Like many companies, we also sometimes use external domestic and foreign service providers to process our business transactions (e.g. for the areas of IT, logistics, telecommunications, sales and marketing). These service providers are only active according to our instructions and are contractually obligated to comply with data protection regulations in accordance with Art. 28 DS-GVO.
If we pass on your personal data to our subsidiaries or if our subsidiaries pass it on to us (e.g. for advertising purposes), this is done on the basis of existing order processing relationships.
8. Conditions for the transfer of personal data to third countries
In the course of our business relationships, your personal data may be passed on or disclosed to third party companies. These may also be located outside the European Economic Area (EEA), i.e. in third countries. Such processing is carried out exclusively to fulfill contractual and business obligations and to maintain your business relationship with us. We will inform you about the respective details of the transfer in the following at the relevant points.
Some third countries are certified by the European Commission through so-called adequacy decisions to have data protection comparable to the EEA standard (a list of these countries and a copy of the adequacy decisions can be found here: http://ec.europa.eu/justice/data-protection/international-transfers/adequacy/index_en.html). However, in other third countries to which personal data may be transferred, there may not be a consistently high level of data protection due to a lack of legal provisions. If this is the case, we ensure that data protection is adequately guaranteed. This is possible through binding company regulations, standard contractual clauses of the European Commission for the protection of personal data, certificates or recognized codes of conduct. Please contact us if you would like to receive more detailed information on this.
9. No automated decision making (including profiling).
We do not intend to use personal data collected from you for any automated decision-making process (including profiling).
10. No obligation to provide personal data.
We do not make the conclusion of contracts with us dependent on you providing us with personal data in advance. As a customer, you are under no legal or contractual obligation to provide us with your personal data; however, we may only be able to provide certain services to a limited extent or not at all if you do not provide the necessary data. If this should exceptionally be the case in the context of the products we offer presented below, you will be informed of this separately.
11. Legal obligation to transfer certain data
We may, under certain circumstances, be subject to a special statutory or legal obligation to provide lawfully processed personal data to third parties, in particular public bodies (Art. 6 para. 1 sentence 1 lit. c DS-GVO).
12. Your rights
You can assert your rights as a data subject with regard to your processed personal data at any time by contacting us using the contact data provided at the beginning of A.(2). As a data subject, you have the right:
The Hessian Data Protection Commissioner, Gustav-Stresemann-Ring 1, 65189 Wiesbaden; e-mail: firstname.lastname@example.org; phone: 0611-14080
13. Changes to the data protection notice
In the context of the further development of data protection law and technological or organizational changes, our data protection information is regularly reviewed to determine whether it needs to be adapted or supplemented. You will be informed of any changes in particular on our German website at [www.promedipharm.de]. This data protection notice is current as of [June 2021].
B. Visiting websites
1. Explanation of function
You can obtain information about our company and the services we offer in particular at [www.promedipharm.de] together with the associated sub-pages (hereinafter collectively referred to as „websites“). When you visit our websites, personal data may be processed.
2. Processed personal data
During the informational use of the Websites, the following categories of personal data are collected, stored and processed by us:
„log data“: When you visit our websites, a so-called protocol data record (so-called server log files) is stored temporarily and anonymously on our web server. This consists of:
3. Purpose and legal basis of data processing
We process the personal data specified above in accordance with the provisions of the DS-GVO, the other relevant data protection regulations and only to the extent necessary. Insofar as the processing of personal data is based on Art. 6 para. 1 s. 1 lit. f DS-GVO, the aforementioned purposes also represent our legitimate interests.
The processing of log data serves statistical purposes and the improvement of the quality of our website, in particular the stability and security of the connection (legal basis is Art. 6 para. 1 s. 1 lit. f DS-GVO).
4. Duration of data processing
Third parties used by us will store your data on their systems for as long as is necessary in connection with the provision of services for us in accordance with the respective order.
5. Transfer of personal data to third parties; basis for justification
The following categories of recipients, which are usually order processors (see A.(7)), may receive access to your personal data:
For guarantees of an adequate level of data protection in the event of data transfer to third countries, see A.(8).
In addition, we will only disclose your personal data to third parties if you have given your express consent to do so in accordance with Art. 6 (1) sentence 1 lit. a DS-GVO.
Cookies can contain data that make it possible to recognize the device used. In some cases, however, cookies only contain information on certain settings that cannot be related to a specific person. However, cookies cannot directly identify a user.
A distinction is made between session cookies, which are deleted as soon as you close your browser, and permanent cookies, which are stored beyond the individual session. With regard to their function, a distinction is made between cookies:
6c) Social media plugins
We do not use social media plugins on our websites. Insofar as our websites contain icons from social media providers, we only use these for passive linking to the pages of the respective providers.